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Business Intelligence Process: Using Data Analysis To Develop Your Strategic Plan

3/18/2016

Business Intelligence Process: Using Data Analysis To Develop Your Strategic Plan

Blog post written by Deb Dietz, SMB Value Partners, Inc.
March 18th, 2016

Continuing with our Strategic Planning blog series, this post provides specific steps you can take which provide the information and insight you need to develop your strategic plan. Because data analysis is so critical to business plan development, I wanted to include some additional information regarding the process of data analytics. And that’s the point; it’s a process, not a project. If you are embarking on creating a data-driven business strategy that can help steer your business in the right direction, keep these nine steps in mind:

1. Goal Identification and Project Planning. State the purpose of the analytics – what is the business problem you are trying to solve, its’ root cause and potential cost/benefit impacts. What resources are required, how will you communicate your objectives, and what is your time frame?

2.   Data Requirements. What are your data/information needs? What analytics are relevant in achieving your objectives? Have you identified your current state? Have you assessed business risks and evaluated underlying business processes and internal controls? What data is needed to increase effectiveness and efficiencies of business operations?

3.   Data Collection. Think internally and externally. What data do you need to extract from internal, potentially disparate, systems? Externally, do you have access to market research findings, economic indicators, market and industry trends, competitive analysis?

4.   Data Processing. How do you need to mine and organize the data? Have you considered work flow management processes, and how to best optimize those processes?

5.   Data Cleaning. You’re familiar with “garbage in, garbage out”. What internal processes are you/should you undertake that ensures a clean data file? Are you running your lists through de-duping, address-standardization and other data hygiene parameters?

6.   Data Analytics. And, here we are. Data Analytics. You don’t just jump in and start here. You have to work through the five steps prior to getting here. This step helps you identify, design and build relevant analytics to answer the business problems you are trying to solve. Are you undertaking quantitative and/or qualitative analysis? Are you undertaking root cause analysis? Are you running analytics and performing an initial validation of results to identify data/logic flaws? Have you built a bridge that translates findings into actionable steps you can take that ultimately become your forward-thinking business objectives and strategies?

7.   Communication and Reporting. This is a crucial step to taking the findings from the data analytics and making recommendations to company leadership. How are you representing these findings (tables/charts/graphs, correlations, deviations, rankings)? These findings, translated into potential business objectives and strategies, begin to create the strawman of your strategic plan.

8.   Decision-Making. You are now ready to understand and make conclusions from the data. You can begin to design and execute implementation plans. This process can help you manage organizational change, integrating results into your strategic plan.

9.   Data Analytics Tools, Techniques and Procedures. What statistical and reporting tools will you use to gather and analyze data? What software do you have available? What database and decision-support capabilities can you use? What are your data-mining capabilities that help you best understand your business, understand your data, and model your data? What reporting mechanisms do you need to develop that help you measure risk and performance via dashboards, scorecards, and reports? And, how will you make this process a continuous process that over time reduces errors and risk and that is refreshed every year as part of your annual strategic planning cycle?

Data analytics is not a simple business task. It is part of an integrated business intelligence process that can steer your organization in the right direction; a crucial step in your ability to develop and implement your strategic plan.

Thanks for reading our SMB Value Partners’ Blog. We would appreciate your comments and/or a “Like”.

Visit our web pages and learn about our capabilities, how we might help you, and to read all of our blogs at: www.smbvaluepartners.com/our-blog-postings.html.

Click to read the first in our Strategic Planning blog series, “The Strategic Planning Checklist - First Step: Analysis”.

Click to read the second in our Strategic Planning blog series, “The Strategic Planning Checklist – Second Step: Plan Formulation”.

Click to read the third in our Strategic Planning blog series, “The Planning Graveyard – Beware the Tombstones”.

Click to read the fourth in our Strategic Planning blog series, “Developing Your 2016 Strategic Plan – You’re Already Late”.

The Strategic Planning Checklist - Second Step: Plan Formulation

3/3/2016

Blog post written by Deb Dietz, SMB Value Partners, Inc.

Strategic Planning Checklist -
The Second Step: Plan Formulation

In our first Strategic Planning Checklist blog post, “The First Step: Analysis” we reviewed the importance of analysis as the critical first step in the planning process.

In this step, your objectives are to gather, analyze and summarize information, focusing on information relating to the organization’s value proposition, internal factors and external forces likely to impact your short and long-term success. We provided actions steps to take in conducting this review, stating this work is critical before you move into the next phase of the planning process, “Plan Formulation”. Invest your time here before jumping into the following steps which include Action Planning, Execution and Continuous Improvement. Those checklist steps will follow in subsequent blog posts.

Armed with the insights from your analysis, you are now ready to create your organization’s mission and vision statements, verify your organizations ‘sweet spot’, establish goal statements, and identify and prioritize the means by which your organization will realize short and long-term success.

Mission Statement

What is your overarching intent as an organization? What threats and opportunities exist that your organization needs to address? What services does your organization provide or what products does your organization produce? How do you define your value proposition to your customers? What customer needs do you need to fulfill? How will you be perceived by your customers, your community, and those you do business with?

Vision Statement

What is your vision of the future? Certainly you want to drive growth for your organization – but how do you provide focus and direction? You need to describe the function and focus on the future organization. What opportunities will you address? Which threats will you overcome? How will you ensure your employees understand their role in the future organization? How will you help customers understand the view of your future organization?

Organizational Values and Principles

In our work with clients, we often notice the lack of dialogue surrounding organizational values. Articulating the organization’s mission and vision, strengths, weaknesses, opportunities and threats seem simple in comparison. But organizational values, and principles, drive the culture of the organization, ensuring you are doing the ‘right thing for the right reasons’ when making decisions and taking actions. Some organizations we’ve worked with have provided their employees with business cards, stating the organization’s mission, vision and values on the back of their business cards. It’s a constant reminder that what you do in your daily work is driven by purpose and is shared with customers and partners.

Sweet Spot

Where do your capabilities, purpose and passion overlap? That’s your sweet spot. Your planning process must include dialogue regarding these topics so that you are able to achieve your mission and drive your organization toward your desired future state.

Strategic Goals

Of critical importance in setting organizational goals is to be able to articulate what your organization aims to do to achieve your short and long-term goals, but also to ensure how each employee/team member contributes to these goals. It’s a way of making your strategic plan personal to your employees. As consultants, we often hear from employees that they come in to work every day and do their jobs, but they don’t have a good understanding of how their jobs, the work they do on a daily basis, contributes overall to the financial health and growth of the organization. Employees want and need a sense of purpose. We find that organizations that align objectives, initiatives, targets and measures directly to employees, through the performance management process, help drive employee commitment, accountability, satisfaction and retention.

Setting Priorities

A critical outcome in any strategic planning process is the identification and prioritizing of action steps – what will you do, when you will do it, how will you do it, and who is responsible and accountable for doing it. Setting priorities involves the review of five factors:

The magnitude of the impact of the objectives on driving the overall mission and vision
Confidence level of achieving objectives given the organizational strengths, weakness and challenges
Are the objectives SMART? Specific, measureable, attainable, realistic and timely
The ability to afford/make the necessary investments in human, financial and operational resources to deliver on the objectives
Ensuring the objectives are in alignment with all stakeholder groups

Once your planning team has prioritized your objectives from “most” to “least” important, you can then determine your ability to fund and activate the initiatives. Those that are most important get funded and activated, while those that fall further down the priority list get “backlogged”. During the course of the year, when one initiative is completed, the next priority of the list gets activated.

We’ve now covered two steps in the Strategic Planning Checklist - The First Step: Analysis and The Second Step: Plan Formulation. When you begin next year’s planning cycle, you will begin by once again gathering the necessary data and information and going through the first step/analysis. The process becomes “evergreen”, beginning with analysis every year, and reviewing the priorities that have yet to be activated to determine if those objectives and initiatives are still relevant to the organization fulfilling its mission and positioning itself for the future.

For those of you who are already well on the way to developing your strategic plan and operating budget, I encourage you to take a step back and pause, reflecting on these checklists.

Thanks for reading our SMB Value Partners’ Blog. We would appreciate your comments.

Visit our web pages and learn about our capabilities, how we might help you, and to read all of our blogs at: SMB Value Partners Blog Posts. Click here to see the first post in this Blog Series.